Dick, get yourself into yahoo groups and sign up for the community music newsletter etc. There are oodles of folks there who have setup, who operate, who discuss exactly these kinds of issues.
http://launch.groups.yahoo.com/group/c-m/
Sometimes it gets a bit dry with discussions on copyright, "POP", how to organize an instrument rental program, etc. but you can always ask your questions and rely on getting answers from folks who have "been there, done that".